Time Clock Tips for Hourly Staff: Manager’s Quick Guide

Work schedules in Singapore today are more varied than ever, with flexible arrangements and part-time roles becoming more common. Hourly work is especially popular among these arrangements, where employees are often paid based on a fixed hourly rate.

Accurate time clocking ensures that wages are calculated correctly and employees are fairly compensated. Payroll software for a small business in Singapore can go a long way in simplifying the process and reducing errors.

In this guide, we’re sharing practical time clock tips to help managers track hourly staff more effectively. We’re also highlighting how a payroll and attendance solution like Adaptive Pay can make time clocking smoother and more reliable for your business.

Use all-in-one HRMS

An all-in-one HR system with attendance and rostering tools makes managing hourly staff much easier. It also simplifies operations, helping teams work more efficiently. Adaptive Pay includes a time attendance system that allows managers to track attendance and rosters at a glance. With an e-attendance feature, managers can view work schedules and who’s available at a glance.

Use a cloud-based attendance system

A digital attendance system can be accessed through mobile apps and web platforms, giving businesses flexibility for different setups. With Adaptive Pay, managers can check time clocking records and schedules directly from their smartphones. Real-time syncing ensures that staff can clock in and out anytime, anywhere, without delays.

Implement multiple ways to clock in and out

Time tracking becomes smoother when hourly staff have more than one way to record attendance. With a mobile app, employees can clock in or out anytime, giving managers an easier way to manage schedules. A web app adds another option, offering flexibility and customisation for different workplace setups.

Good payroll software for a small business in Singapore also works with biometric devices, supporting advanced features like facial recognition. These tools sync instantly with the system, ensuring that attendance data is accurate and updated in real time.

Apply geofencing and geolocation

GPS and geolocation tools make time clocking and attendance tracking simple and accurate, especially for companies with multiple branches or field staff. With Adaptive Pay, employees can scan QR codes to mark attendance at designated sites, with GPS confirming their location to prevent false entries. Geofencing further improves accuracy by allowing attendance only from pre-approved locations.

Implement face ID and attendance selfies

Facial recognition adds another layer of security to attendance tracking, making it an essential feature in good payroll software for a small business in Singapore. Powered by Microsoft Azure, Adaptive Pay enables employees to clock in with a quick selfie, verifying both their identity and location. This strengthens accuracy in time clocking while protecting company data.

Integrate and automate calculations

Besides tracking attendance, payroll software for a small business in Singapore should also automate calculations. Adaptive Pay integrates and automates overtime and off-day calculations into its payroll module, ensuring accurate and compliant salary processing every time. With an all-in-one system, managers can also generate staff attendance reports and timesheet summaries in one click.

Keep hourly staff informed with an app

Managers can keep hourly employees on track with timely shift reminders and scheduled updates. It’s easier to do these with Adaptive Pay, even when configuring multiple shifts or overtime rules for other employee groups. With built-in rostering features, the app makes it easier to keep everyone informed.

Customise the payroll software to your business

Every company has unique attendance and time clocking rules. Adaptive Pay allows you to set policies for grace time and early departures, as well as late arrivals and automatic deductions. This payroll software for your small business in Singapore handles calculations in line with MOM regulations, allowing you to define overtime eligibility and rules without compromising compliance.

Manage all employees easily with Adaptive Pay

Managing hourly staff doesn’t have to be complicated. With Adaptive Pay, you can streamline time clocking and other relevant tasks like attendance and wages from one platform. Request a demo today to see how this payroll software for a small business in Singapore can support your managers.