Small Business Owner’s Guide to Payroll Software in Singapore

Paying employees accurately and on time is a legal obligation under the Employment Act. More than that, timely wage disbursements can improve employee morale and reduce potential disputes while preventing penalties from the Ministry of Manpower. Using the right payroll software for your small business in Singapore can streamline your statutory submissions and payroll administration so that you maintain compliance and operational efficiency in 2025.

What payroll software does

Payroll software solutions are engineered to simplify how you manage employee salaries and deductions. It automates calculations and ensures that your business follows local payroll rules.

Using a software solution removes the need for manual spreadsheets or handwritten ledgers, which reduces mistakes and frees up time for your HR and finance teams. There are several systems available in Singapore — but choosing one that fits your business needs starts with understanding what these tools actually offer.

How payroll software helps small businesses

An integrated payroll software for a small business in Singapore creates a central database for all your employees’ salary details. This means once you’ve entered essential information (such as names and tax components), you won’t need to manually repeat those steps every month.

• Your HR and finance teams no longer need to calculate payroll manually each month. That time can be spent on more strategic work.

• Mistakes in salary disbursement can be costly not just financially, but in terms of employee trust. Payroll software helps prevent mistakes before they occur.

• Payroll systems built for Singapore include the latest regulations around CPF contributions in 2025 and other local requirements. This helps your business stay aligned with government policies and avoid penalties.

• From monthly salaries to bonuses or final settlements — payroll software for a small business in Singapore can handle a wide range of payroll needs efficiently.

What’s the best payroll software for small businesses in Singapore?

There’s no shortage of payroll solutions on the market, but if you want something reliable and built for businesses in Singapore, Adaptive Pay ticks all the right boxes. It simplifies everything from payroll calculations to tax filing and connects smoothly with other tools in your HR workflow. Let’s break down what makes it a smart choice for small businesses in 2025.

Pull data automatically from leave and attendance

With Adaptive Pay, you don’t have to switch between systems to get the information you need. The software automatically draws data from related modules like Attendance and Leave. It can even prorate salaries and allowances based on actual working days to give you precise calculations without extra admin work.

Skip the manual math with automatic calculations

Our payroll software for your small business in Singapore is always up to date with local tax policies and formats. As an IRAS-listed vendor, Adaptive Pay ensures that your payroll calculations are accurate in 2025, and it will be regularly updated so that you stay compliant even when regulations change in the future.

Submit AIS with just one click

Need to submit your Annual Income Statements? Adaptive Pay makes it easy. As an approved vendor by IRAS, it allows for fast and simple AIS submission — no extra forms, no extra stress.

Customise the system to match your payroll process

Every business is different, and Adaptive Pay lets you fine-tune your payroll setup to match your internal structure. Whether you need to set different pay groups or assign custom salary components, it’s all configurable. You can also manage multiple payroll runs according to your schedule.

Simplify bank transfers

Our payroll software for a small business in Singapore connects directly with major local banks, so you can quickly generate and upload payment files. If you use more than one bank account for payroll, Adaptive Pay can handle that too — helping you manage payouts without delays.

Easily integrate with your existing apps

You can sync Adaptive Pay with popular accounting tools like QuickBooks and Xero, or connect directly to MOM systems via API for submissions like OED. This keeps everything in one ecosystem and reduces duplicate entries or data mismatches.

Access payroll info anytime, anywhere

Your employees can access payslips on the web or mobile app — no waiting for HR to send documents. They’ll get notified when payslips are ready and can download them directly. You can also set it up to send payslips via email for extra convenience.

Automate tax filing tasks

Preparing forms manually each tax season takes time and invites mistakes. Adaptive Pay takes care of it for you by generating IR8A and Appendix A documents automatically.

Get started

If you want a reliable, easy-to-use payroll system that fits your small business in Singapore, Adaptive Pay is worth exploring. Request a demo today or reach out to speak with one of our experts.

Bonus for SMEs: Adaptive Pay is a pre-approved payroll software for small businesses in Singapore under the IMDA SMEs Go Digital programme. That means your business may be eligible for up to 50% funding support through the Productivity Solutions Grant (PSG).